We are League of Scholars Pty Limited ABN 82 167 417 414, an Australian corporation.
We implement processes and safeguards that have been designed by us to meet the privacy and data protection laws applicable to our business. These processes and safeguards focus on privacy by design and default, information security, and minimisation of collection, handling and disclosure of personal information of individuals to that reasonably required to enable conduct of our business.
If you have any questions regarding the contents of this Policy or how we handle personal information, we invite you to contact our Privacy Office, as below.
Our mission is to assist our clients, being universities and other educational institutions, to find outstanding scholars that appear to be a good match for academic positions available at those clients.
When a client requests us to find a good match for an academic position available at the client, we search publicly available (internet accessible and published) profiles of scholars, and publications of scholars. We then apply advanced data analytics methodologies and algorithmic processes to our search results and produce a list of prospective candidates that we provide to our client.
That list may also include contact details for the prospective candidate, to the extent that these contact details have been made available in publicly available profiles of scholars or the scholars' publications of scholars.
Our client will review that list and decide whether the client wishes to contact the scholar as a prospective candidate for an available position that appears a good match to the scholar's profiles and publications.
We generally do not contact the scholar ourselves, because we rely upon publicly available scholar's profiles and publications as our source material, and as we provide a list of prospective candidates to our client who decides whether to contact scholars on that list.
In relation to personal information and sensitive information relating to individuals, we will also comply with Privacy Laws.
Personal information is information or an opinion about an individual who is identified or is identifiable.
Sensitive information includes information or an opinion about an individual's race or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional association, trade association or a trade union, sexual orientation and sex life, criminal record, and certain biometric data. Sensitive Information also includes health and genetic information about an individual.
We will only collect or handle sensitive information relating to scholars if that information has been published in publicly available (internet accessible and published) profiles of scholars or their publications.
Privacy Laws are the Privacy Act 1988 (C'th of Australia), including the Australian Privacy Principles (APPs) (which apply to League of Scholars as an APP entity), and other privacy and data protection laws which apply to our business.
We are an APP entity regulated by provisions of the Privacy Act 1988 (C'th of Australia). Our collection, use, handling and disclosure of personal information and sensitive information relating to individuals must comply with that statute. Privacy rights of individuals conferred by that statute apply regardless of the location of those individuals or where they reside.
We collect and handle personal information as follows:
|If you are a scholar||When a client requests us to find a good match for an academic position available at the client, we search publicly available (internet accessible and published) profiles of scholars, and publications of scholars, to then analyse our search results and produce a list of prospective candidates that we provide to our client. If you are a scholar, your publicly available profiles of scholars, and publications, may be used by us to determine whether to include you in a list of prospective candidates for an academic position available at our client. That list may include information derived from those searches. That list may include your contact details, if these contact details have been made available in publicly available profiles of you or your publications.|
|If you are a client or ours (or you work for a client of ours)||We may collect your individual contact and related information to enable us to communicate with you in relation to the provision of services by us (for example, in relation to the management and administration of the provision of the relevant services) and other personal information relating to you to in the course of providing the services concerned (for example, bank account or other financial details, personal description and photograph and other information relating to you that is included in any communications between us and you or anyone you work with in the course of provision of the services).|
|If you provide products or services (or you work for, or are agent for, someone who supplies products or services) to us or to any of our clients||We may collect your individual contact information to enable us, our clients or other suppliers of ours or our clients to communicate with you in relation to the provision of products or services by you or the person that you work for (for example, in relation to the management and administration of the provision of the relevant products or services) and other personal information relating to you to in the course of provision of the products or services concerned.|
|If we are assessing your suitability or ability to provide products or services to us or to any of our clients||We may collect relevant personal information relating to you to the extent necessary to enable that assessment to take place - for example, if we need to assess or confirm your age, your right to work in the jurisdiction, your skills and previous experience, your qualifications or whether there is anything (for example, relating to your past history, your health or your conduct or reputation) that would adversely affect your suitability or ability to provide the products or services concerned. This will be explained to you in more detail at the time we collect the personal information and, where appropriate, will be subject to your prior consent.|
|If you are invited to, or attend, an event organised or managed by us||We may collect your individual contact and related information (as well as that of anyone who is attending the event with you) as necessary to enable you and any other relevant individuals to be invited to, and to attend, the event and to facilitate your attendance (for example, dietary or special access requirements).|
|If we have to provide or arrange any facilities, resources, travel, accommodation or anything else necessary to enable or assist you to provide products or services to us or our clients||We may collect relevant personal information relating to you in order to enable us to do so (for example, your passport details if we have to arrange travel or accommodation for you).|
|If we have to arrange insurance relating to you||We may collect relevant personal information relating to you to the extent necessary to enable that insurance to be obtained (for example, information relating to your current state of health if that is necessary in relation to the insurance concerned).|
|If you are a public official, otherwise act in official capacity, work for a public body, are a journalist or otherwise involved in the media and we need to contact you in the course of providing public relations or related services for our clients||We will collect your contact details to enable us to communicate with you on behalf of or in relation to our clients.|
|If you browse any of our websites||We may collect information on your visits to our website and how you move around different sections of our website for analytics purposes to understand how people use our website so that we can make it more intuitive. We may keep a record of the content on our website that you have clicked on and use that information to target advertising on this website to you that is relevant to your interests and which we have identified based on content you have looked at.|
|If we wish to send you advertising, marketing or promotional material||We may collect your individual contact details in order to send you direct marketing material in order to advertise, market or promote our services (either to you or the person that you work for, as appropriate). We may combine this with other information we obtain about the things you are interested in and that are relevant to the services provided by us (for example, when you browse our website and view particular content) in order to help us ensure that marketing material that we send you is relevant to what you are interested in.|
|If you apply for a position with us||We may collect personal information in relation to you in connection with any application by you for a position with us. In that case, we will explain in more detail at the time how and for what purposes we intend to process the relevant personal information.|
|If you are a customer or other contact of any of our clients||If requested to do so by a client, we may collect your individual contact information or other information relevant to your dealings with, or of other relevance to, our clients (for example, products or services that you have obtained from our client or relevant social media interaction relevant to our client) for the purpose of contacting you on our client's behalf. In doing this, we will normally be acting as a data processor on behalf of the relevant client, and any processing of personal information by us will be solely in accordance with our client's instructions and under our client's control.|
Where necessary to provide our services (for example, when providing services in relation to an international campaign), we may share relevant personal information with service providers to us, or clients, that are located outside Australia, but only to the extent necessary in order to provide the services concerned.
Where personal information that is protected by Privacy Laws is transferred or otherwise handled on our behalf outside Australia, we will take such steps as are reasonable in the circumstances to ensure that the entity receiving and handling that personal information complies with the Privacy Act 1988 (C'th of Australia), including the Australian Privacy Principles.
We will take such steps as are reasonable in the circumstances to protect personal information from misuse, interference or loss, and from unauthorised access, modification or disclosure.
We take appropriate industry recognised steps to protect personal information that we hold, including use of technologies and processes such as access control procedures, network firewalls, encryption and physical security. Any payment transactions administered by us will be encrypted using appropriate technology.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website or systems, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect personal information, we cannot guarantee the security of your data transmitted to our website and any transmission is at your own risk. Once we have received your information, we will use appropriate procedures and security features to try to prevent unauthorised access.
We may, where appropriate, share personal information with:
When visiting our website, the site server makes a record of the visit and logs the following information for statistical and administrative purposes:
A cookie is a piece of information that an Internet website sends to your browser when you access information at that site. Cookies are either stored in memory (session cookies) or placed on your hard disk (persistent cookies). Our website does not use persistent cookies. Upon closing your browser, the session cookie set by this website is destroyed and no personal information is maintained which might identify you should you visit our website at a later date.
We may also receive tracking code data, device identifiers, log information and other information, from ad serving services or advertising networks and relating to use by other persons of third-party internet sites serviced by those ad serving services or advertising networks. We also use this received tracking code to provide a better user experience for users when using our internet site and to improve our internet site. We do not use tracking code to identify a person using a browser or device.
Our internet site uses technologies of third-party partners to help us recognize your browser device and understand how you use our internet site so that we can improve our services to reflect your interests and serve you advertisements about the products and/or services that are likely to be of more interest to you. Specifically, these partners collect information about your activity on our internet site to enable us to:
We may share data, such as hashed email derived from emails or other online identifiers collected on our internet site with our advertising partners. This allows our partners to recognize and deliver you ads across devices and browsers.
Our partners may use non-cookie technologies that may not be impacted by browser settings that block cookies. Your browser may not permit you to block such technologies. For this reason, you may, if you wish, use the following third party tools to decline the collection and use of information for the purpose of serving you interest based advertising:
The NAI's opt-out platform: https://optout.networkadvertising.org/
The DAA's opt-out platform: https://optout.aboutads.info/
Sometimes our internet site contains links to other internet sites. When you access an internet site other than our internet site, we are not responsible for the privacy practices of that site. We recommend that you review the privacy policies of each internet site you visit.
We may disclose personal information to third parties:
Where Privacy Laws require us to obtain your prior consent to collect and handle personal information about you, we will obtain and rely on your consent as required. See below for how to withdraw your consent.
Otherwise, we will collect and handle personal information about you:
We will collect personal information about you only from you unless it is unreasonable or impracticable for us to do so.
There are several ways you can stop receiving direct marketing communications from us. Click the 'unsubscribe' or 'opt-out' link in any email communication that we send you, or contact us via the details as set out at the end of this policy. We will then stop any further marketing related emails.
Please note that you may continue to receive communications for a short period after changing your preferences while our systems are fully updated.
In relation to any third-party marketing, we will get your express opt-in consent before we share personal information with any third party outside of League of Scholars for any marketing purposes.
Where we collect personal information from an individual directly, we take steps to ensure that the personal information we collect, use and disclose is accurate, up to date and complete. These steps include maintaining and updating any personal information when we are advised by an individual that their information has changed.
Where we collect personal information about an individual from a third party, we rely on that third party to ensure that information it collects is accurate, up to date and complete.
An individual may request access to personal information about that individual that is held by us. Subject to any permitted exception under the Privacy Laws, will give that individual access to that personal information.
If an individual notifies us that personal information about that individual as held by us is not accurate, we will take reasonable steps to correct that information. To the extent that we have received any personal information indirectly (for example, from a business for which we act as sub-contractor), we may notify that business that it has received a request from an individual to access or correct the personal information it has provided to us.
If you require access to your personal information, please contact email@example.com. Before we provide you with access to your personal information, we will require some proof of identity.
For most requests, your information will be provided free of charge. However, we may charge a reasonable fee if your request requires a substantial effort on our part.
If we refuse to provide you with access to the information, we will provide you with reasons for the refusal and inform you of any exceptions relied upon under the APPs (unless it would be unreasonable to do so).
We take reasonable steps to ensure that your personal information is accurate, complete, and up-to-date whenever we collect or use it. If the personal information we hold about you is inaccurate, incomplete, irrelevant or out-of-date, please contact us and we will take reasonable steps to either correct this information, or if necessary, discuss alternative action with you.
We retain personal information after we have used the personal information for the purposes for which we collected or received it.
If we retain such personal information, it will only be used for the following purposes:
When no longer required, eftsure uses its best endeavours to ensure that all such information will be destroyed in a secure manner and in a reasonable time frame.
The security of your personal and confidential business information is important to us.
We take appropriate industry recognised steps to prevent personal and confidential business information we hold from misuse, interference or loss, and from unauthorised access, modification or disclosure. This protection includes the use of technologies and processes such as access control procedures, network firewalls, encryption and physical security.
please contact us using the contact details below:
If you wish to make a complaint about an alleged breach of the Privacy Laws, we ask that you send us your complaint in writing to the email address listed above. We endeavour to respond to complaints within a reasonable period (usually 30 days).
If you are not satisfied with our response, you may make a complaint to the Office of the Australian Information Commissioner by phoning 1300 363 992 or by email at firstname.lastname@example.org.
Our contact details are:
League of Scholars
PO BOX R1690
This policy was last updated on 31 July 2023.